Invoice management, simplified
Stop chasing
invoices.
Kalkalan captures invoices from email, phone scans, and uploads — then extracts the data, organizes your records, and archives everything to your cloud storage.
Trusted by teams managing thousands of invoices
SOC 2 compliant
95%+ extraction accuracy
Multi-user workspaces
How it works
From capture to archive
in three steps
Capture
Invoices flow in from Gmail, IMAP inboxes, phone camera scans, or direct uploads. No manual forwarding required.
Extract
AI reads every document and pulls vendors, amounts, dates, line items, and categories — automatically.
Organize
Records sync to Dropbox, Google Drive, or pCloud with your naming rules. Search and filter everything instantly.
Features
Everything you need,
nothing you don't
Email monitoring
Watch Gmail and IMAP inboxes for invoice attachments. New documents are captured and processed without manual downloads.
Mobile QR handoff
Generate a secure QR code on desktop, scan with your phone, and upload invoices straight into your workspace.
Cloud archive sync
Processed invoices route to your existing Dropbox, Google Drive, or pCloud folders with your naming conventions intact.
Search and filter
Find any invoice by vendor, amount, date, category, or payment status. No more digging through shared drives.
What people say
Teams that stopped
chasing paper
We used to spend two full days a month sorting through invoice emails. Kalkalan handles it in the background now.
The mobile QR feature is genius. Our field team scans receipts on the go and everything shows up organized in Drive.
Finally, one system that connects our email inboxes, cloud storage, and bookkeeping. The extraction accuracy is impressive.
FAQ
Common questions
What types of invoices can Kalkalan process?
Kalkalan processes PDF invoices, scanned images (JPG, PNG), and email-attached documents. The AI extraction handles various layouts, languages, and formats — from structured machine-generated PDFs to handwritten receipts.
How accurate is the AI extraction?
Our extraction engine achieves 95%+ accuracy on structured invoices. Every extracted field goes through a confidence scoring system, and items below the threshold are flagged for human review — so nothing slips through.
Which cloud storage services are supported?
Kalkalan currently syncs with Dropbox, Google Drive, and pCloud. Files are routed using your existing folder structure and naming conventions. More integrations are on the roadmap.
Is my invoice data secure?
Yes. All data is encrypted in transit and at rest. Invoice processing happens in isolated environments. Your documents are never shared across workspaces, and every action is tied to a specific user with a full audit trail.
Can multiple team members use the same workspace?
Absolutely. Kalkalan supports multi-user workspaces with user-scoped ownership. Each person's uploads, scans, and settings are tracked individually while sharing the same organizational structure.
What does the free tier include?
The Starter plan lets you process up to 50 invoices per month with one connected email inbox and one cloud storage integration. It's designed to let small teams try the full workflow before scaling up.
Get started
Ready to simplify your invoice workflow?
Join the waitlist for early access, or request a demo to see Kalkalan in action.
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